Classify Data into Categories The data types collected should be assigned to different data categories based on the retention period. Must keep a record of all processing activities they have done for a controller (audit trail) ... By way of an example: Recital 33 of the GDPR looks at consent and personal data in the scope of scientific research. 30 GDPR Records of processing activities. Complete your data protection officer’s name and contact details (if applicable) in cells D3-D6. List of Haringey's Record of Processing Activities (ROPA) Adults and Health ROPA (Excel, 141KB) Children’s Service ROPA (Excel, 70KB) Corporate Governance ROPA (Excel, 40KB) Customers, Transformation and Resources ROPA (Excel, 28KB) Environment and Neighbourhoods ROPA (Excel, … Print; Save for later Share with colleagues; This article is available to members only You can view this article by signing up for a free trial or becoming a member. Article 30 – Records of processing activities. 30 GDPR: Records of Processing Activities Art. A key element of accountability is maintaining records of your processing activities. Maintaining a Record of Data Processing Activities under the GDPR This slide deck from Squire Patton Bogs Partner Annette Demmel offers an overview of Article 30 of the GDPR, including examples of what a record of processing may look like, the information that must be included in processing records and when organizations are required to keep records. 2. Under the GDPR, you must record how you process the personal data you hold. Our Data Protection Officer (DPO) is James Eaglesfield on (01332) 591762. According to the GDPR, the term ‘records of processing activities’ means information about personal data processing activities in your organization - in other words, what personal data your organization processes, why, where and how the data is stored, and who can access it. This template is available free of charge and can be downloaded here. The most obvious example for this would be the obligation of processing of personal data of employees for the purposes of paying out their salaries. The GDPR (General Data Protection Regulation) requires organisations to conduct a data protection impact assessment (DPIA) where processing is ‘likely to result in a high risk’ to the rights and freedoms of individuals.. Because the Regulation doesn’t define what ‘high risk’ is, this blog provides examples of processing activities that require a DPIA. Complete your representative’s name and contact details (if applicable) in cells F3-F6. GDPR Top Ten: #4 Maintaining records of processing activities What is the impact of this (new) obligation under the GDPR? Scope of the CNIL template of records of processing activities. 2 That record shall contain all of the following information: . Under the new privacy rules (English: GDPR, Dutch: AVG) it is compulsory for most organizations to keep a register of processing activities. 4.7 (including authorities as well as companies, freelancers, associations) but also contractors Within the meaning of Article 4.8 (‘processor’) of the GDPR, to draw up and maintain such a ‘Register’. This inventory must be carried out in compliance with the records of processing activities mentioned in Article 30 of GDPR. In 2018, companies were first introduced to the concept of a Record of Processing Activities (ROPA). It is also referred to as Procedure Index, Data Mapping, Data Flows among others. Article 30(1) of the GDPR specifies areas where records must be maintained including the reasons for processing personal data, data sharing and retention. 30 is prescribing the content of the Record(s) Non compliance with Art. Complete your organisation’s name and contact details in cells B3-B6. Administrative fines up to 10 000 000 EUR, or in the case of an undertaking, up to 2 % of the total worldwide annual turnover of the preceding financial year, whichever is higher (Art. It is what data protection authorities will need evidence for after May 2018. At ICT Institute we have created a template / example based on the guidelines of the Autoriteit Persoonsgegevens. Record of Processing Activities - Article 30 GDPR . Record of Processing Activities (GDPR Article 30 Ipswich Borough Council) occupational health and welfare produce and distribute printed material management of public relations, journalism, advertising and media sending promotional communications about the services we provide enable us to buy, sell, promote and advertise our products You must record the information listed in the section 'Article 30 record of processing activities' section of the above spreadsheet to comply with the General Data Protection Regulation (GDPR). 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